If people feel that their voice has been heard and incorporated into the project and they feel valued, they are more likely to provide ongoing support. This requires a constant flow of communication and ensuring that the stakeholders receive the information they need when they need it, through multiple channels.
The frequency of communication must be adapted to the specific stakeholder group. CEOs, for example might be more focused on the long-term future of their company or strategic alignment, whereas teams might place a greater priority on efficiency gains. It is also essential to tailor the content to the requirements of the stakeholders, refraining from technical jargon and using non-technical terminology for those with a less technical background.
Information is vital to your acceleration efforts. Meetings, emails, a project reports, and other things are all elements of this. Email is a highly customizable and flexible tool that can be used to communicate updates on projects, news, photos, budget updates contact information, next steps, top-level plan for project and more. It can be used to collect feedback through surveys and online engagement tools.
Meetings can be a great opportunity to discuss issues, questions and concerns with your key stakeholders. They can be scheduled on a weekly, daily, or monthly basis, and are a great way to inform stakeholders in person. This is a great way to discuss obstacles that could arise and gain the support of your team. Meetings can also be recorded and made available to those who could not attend or want to refer to the particular conversation. A project summary report is a great way to present information to stakeholders. This can be a simple document that can include all the relevant details or a more in-depth report tailored to each stakeholder.