Online board meetings can be a beneficial tool for making effective decisions. However, when they’re not properly managed, they could cause boredom and low participation. Follow these easy tips to make your virtual meetings more lively and boost efficiency.
The agenda should be shared with the participants before the meeting to ensure everyone is aware of what’s going to be discussed. Also, consider asking your board members to watch at a https://protectednetwork.org/what-to-look-for-in-a-board-portal-provider/ distance without distractions. Instruct participants to use the “raise hand function” of your virtual meeting software whenever they want speak to avoid talking too much or ignoring the message.
Set a maximum duration for each topic to keep the meeting focused on important topics. This lets everyone contribute and avoids discussion going off-topic or distracting other participants. Encourage your board members to turn off their microphones when not speaking to block background noises such as kids, pets and coworkers.
Finally, try to conclude the meeting on time as this will show respect for your fellow board members’ time. It is also a good idea to send the minutes shortly after the meeting has ended. Additionally, it can help to streamline the process for recording and distributing meeting minutes using your board management software’s built-in capabilities, such as inline task delegation.
This will ensure that everyone is on the same page about what transpired at the meeting and what has to be done between meetings.