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Data rooms are commonly used in mergers and acquisitions to conduct due diligence, however they can also be utilized to raise money, in the initial public offerings (IPOs) as well as legal instances. You’ll need a virtual data room management program that allows you to collaborate, share and archive confidential documents in a secure environment. It will also assist in speeding due-diligence for any type business transaction.
One of the best features to look for in a VDR is a robust search tool that can find any document within seconds. It should include a range of filters and features including labels, tags and optical character recognition (OCR). It should also be able to download an encrypted PDF of any type of document with just one click.
It is also recommended to look for an application that lets you alter the appearance of a data space and to add a customized watermark that appears on every document that is printed, downloaded or viewed. You can prevent the practice of screenshotting, as well as other breaches of security and privacy.
Additionally, a reliable data room should include a task management tool which allows you to assign reading and editing tasks to third party users. It should give you a complete view of each task and its status to monitor the progress of your work.